Project statuses indicate the overall progress and health of a project. They provide valuable insights into whether the project is on track, facing challenges, or nearing completion. Here are some common project statuses that are used to communicate the state of a project by phase:


Planning Phase


  1. Planning In Progress: The project team is actively working on creating the project plan, defining tasks, estimating resources, and setting the project's direction.
  2. Planning Completed: The project planning phase has been successfully concluded, and the project plan has been finalized and approved.
  3. Scope Defined: The project's scope, objectives, and deliverables have been clearly defined and documented.
  4. Resource Allocation: Resources required for the project, such as personnel, equipment, and budget, have been allocated and planned.
  5. Schedule Created: The project schedule, including task dependencies and milestones, has been established.
  6. Risk Assessment: Potential risks have been identified and assessed, and a risk management plan is in place.
  7. Stakeholder Engagement: Stakeholders have been identified, and a plan for communication and engagement is in development.


Execution Phase


  1. Execution In Progress: The project is actively underway, with tasks being executed according to the project plan.
  2. Milestone Achieved: A significant milestone has been successfully reached, indicating progress within the project.
  3. Critical Path Management: The project team is actively monitoring and managing tasks on the critical path to prevent delays.
  4. Issue Resolution: Issues that have arisen during execution are being addressed and resolved to minimize impact.
  5. Resource Management: Resources are being managed and allocated efficiently to support task execution.


Monitoring and Control Phase


  1. Progress Tracking: The project's progress is being regularly tracked and compared against the project plan.
  2. Performance Measurement: Key performance indicators (KPIs) are being used to measure the project's performance.
  3. Risk Mitigation: Risk management strategies are being implemented to mitigate potential issues.
  4. Scope Management: The project's scope is being monitored and controlled to prevent scope creep.
  5. Change Management: Any changes to the project's scope, schedule, or resources are being managed and documented.
  6. Quality Assurance: Quality checks and assessments are being conducted to ensure deliverables meet established standards.
  7. Communication Management: Communication with stakeholders is ongoing to provide updates and address concerns.


Closure Phase


  1. Project Completion: The project has been successfully completed, and all deliverables have been achieved.
  2. Lessons Learned: A post-project review has been conducted to capture lessons learned and identify areas for improvement.
  3. Documentation: Final project documentation, reports, and records are being compiled and archived.
  4. Transition Planning: If applicable, plans for transitioning the project's outcomes to the end users or stakeholders are being developed.
  5. Closure Approved: The project's closure has been formally approved by relevant stakeholders.
  6. Project Closed: The project has been officially closed, and all project activities have ceased.


This list provides an overview of project statuses across different phases, helping to communicate the project's progress, challenges, and successful completion to stakeholders. Keep in mind that project statuses can vary based on project methodology, organizational practices, and specific project requirements.


These project statuses help stakeholders, including project managers, team members, and sponsors, understand the project's current state and take appropriate actions to ensure its successful completion.

Effective communication and regular updates on project statuses are essential for maintaining transparency and making informed decisions throughout the project lifecycle