You can track your inventory expenses with omniBooks.  Specifically inventory is tracked in omniBooks records with the quantity and value of stock you have on hand.


Learn more on how create accounts in omniBooks.


When to use tracked inventory

Use tracked inventory in omniBooks to count stock and account for the cost of goods sold. You can also report on the quantity and value of stock you have on hand.


When you track inventory, omniBooks records the quantity of inventory items you have available to sell and includes the value of the items you have on hand on the Balance Sheet report. As you sell items, the inventory balance updates.


Inventory accounts in omniBooks


omniBooks tracks the quantity of items you have available to sell using two specific chart of accounts:


  • Inventory Asset Account – omniBooks uses the account type Inventory to manage tracked inventory. You can only select accounts with asset account type when creating tracked inventory items.
  • Costs of Goods Sold Account – omniBooks uses this account to track the cost of goods sold (COGS) for the tracked inventory items. You could use an expense account type for your COGS account and need to configure it on products pricing. Learn more about tracking COGS.


Manage Inventory Levels

Navigate to manage an inventory for the product by going to omniCommerce \ Manage Catalog \ Products.


  1. Select Manage in options next to the product you want to manage.
  2. Navigate to Inventory section.
  3. If no inventory is created, create your product inventory, clicking Add Inventory.
  4. To modify inventory, select Manage from drop down options next to the inventory information. Learn how to manage inventory detailed records.


Ledger Transaction


In Edit Inventory, navigate to Ledger Transaction section to connect the purchase of the product inventory with  a specific omniBooks Account that will track your inventory assets. Your product inventory assets can be configured here and associated with a specific ledger account, like Inventory Assets.


  1. When you add new inventory, your inventory assets account will increase in value.
  2. When Inventory is changed due to sales, omniBooks corresponding Ledger Account will have a transaction with information about this inventory change and an account will decrease in value .